Into Print aims to educate, inform, and entertain its readers, with a goal of fostering positive communication between its participating departments, their staffs, and their clients.
“Chris [Kula] and his colleagues considered my request and then agreed to investigate it,” she says. “It’s a little more complicated that just changing the paper in the printer!” It was necessary to be sure that the paper would not damage the press and bindery equipment, and, because Christiansen had also asked that the recycle logo and statement be included, a change in design needed to be considered, reviewed and approved.
Christiansen; Kula, assistant director of Business Services; Gary Anderson, associate director of Business Services; Mary Jane Beach, director of Business Services; Printing staff; and University and UIHC external relations staff worked on the project.
“We’re helping to bolster the market for recycled-content paper, completing the recycling loop,” says Christiansen. “True recycling doesn’t take place unless we close the loop by purchasing recycled-content materials. The recycling business is also an important component of Iowa’s economy, providing green jobs.”
“Recycling saves natural resources, saves energy, and reduces the need for new landfill space. By using a higher recycled-content material, we’re improving our environmental efficiency.”
The statement and logo on the cards show the University is committed to being more sustainable, she says. “Hopefully, that encourages others to take up the challenge and make changes where they work, live and learn.”
“I am so appreciative of the work everyone did to make this happen and pleased that we were able to make the change,” says Christiansen.
Chris Kula, associate director of Business Services, will be responsible for Printing and Mailing, Central Receiving, Gas Cylinder, and Surplus operations.
The reorganization came about as a result of the early retirements of Gary Anderson, associate director of Business Services, and Dave Gray, manager of Laundry Services.
This notice is for the short term, however. Envoy and the other file submission pages for Printing and Mailing Services will soon be replaced by a new, improved website.
Gary Anderson, associate director of Business Services, was honored for his participation in nominating several Improving Our Workplace Award (IOWA) teams over the past years. He was recognized at a May 11 reception along with Lee Carmen, Joan Dolezal, Cindy Geyer, Nancy Fick, Joelle Jensen, Lou Ann Montgomery, Cathy Solow, Terri Stoner, and Sue Zaleski. The IOWA program recognizes individuals and teams whose efforts demonstrate initiative, innovation, measurable results, or sustaining impact.
Tammy Womochil joined the Parking and Transportation Department in April 2010 as the Commuter Programs coordinator. She is responsible for the daily operations of the Van Pool Program and is a liaison for the carpool program, bus passes, and bicycling on campus. Prior to coming to the University, Tammy was the AmeriCorps program coordinator for Community Corrections Improvement Association in Cedar Rapids, where she lives. She has a bachelor’s degree in psychology from UNI. —Michelle Ribble
Copy Centers: Phil Miles
Parking Services: Ashley DeCarlo, Sara Hershner
Field Services: Joe Ferguson, Lisa Huff, Nick Warneke, Andrew Wilson
Fleet Services: Jasmin McNear
Facilities Operations: Dan Munksgaard, Grant Kuhlmann, Whitney Carson, Jeff Shipley, Kaitlyn Dubishor, Andy Jorgensen, Bryan Murray, Tiffany Lustig, Lisa Truitt, Jessica Budzyn
The system keeps track of the gas cylinders in circulation: whether they are on hand, have been sold, have been returned to vendors, or have been delivered to customers. Eventually it will include online ordering. Gas cylinder customers include a variety of research and chemistry labs, VA and University hospitals, the College of Dentistry, and Facilities Management.
In doing away with hard-copy billing, changes between the old and new systems have occurred. For example, there is less detail posted to the general ledger. That data is available on the Gas Cylinders web portal.
The developers are seeking customer feedback: how much data is needed on the general ledger and how much can be put on the portal. Contact Valerij Petrulovich or Dagong Wang if you have suggestions.
Mort says what he likes best about his job is the problem solving particular to the laundry industry. Many aspects influence his workday, and no two days are the same, he says. Customer service is his main focus, and he plans the work flow to provide the best service for all customers. When asked what is the worst part of his job, he smiles and says, “There is no worst part. Life is an attitude. Your attitude sets the tone for every day.”
Married for thirty-three years to his high-school sweetheart, Kristie, Mort, the proud father of twin girls, has one granddaughter and a grandson on the way. Music is one of his hobbies and it has captivated the entire family. Every summer you can find them at Jimmy Buffet’s annual concert in Alpine Valley, Wisconsin. Mort says just he and his wife used to go, and his girls would ask what was so special about this singer. One trip to Alpine Valley and they were hooked, too.
A track athlete at ISU, Mort is quiet about sports at his alma mater. But the blinding glare of red and gold as one enters his office is a big tipoff to his team loyalty. Every Friday during football season, his red-and-gold shirts are the source of much good-natured teasing.
Mort’s passion for football and tailgating feed into another of his hobbies. This man loves to cook. “I like to cook more than I like to eat,” he says. He and Kristie have taken Bistro Cooking, French Cooking, Bread Baking, and Italian Pastas from noted gourmet chef Liz Clark of Keokuk. At one time they belonged to a gourmet dinner club for which they researched and prepared dishes from other cultures. These days he hones his skill by entertaining family and friends and catering small events.
“Growing up in Cedar Rapids I was a huge Hawkeye fan,” Mort says. “However, since Iowa State offered me the chance to continue my track career at their expense, my athletic loyalties have changed. But, it is still great to be back here working for The University of Iowa.” —Jo Anne Worley
Name
Title
Department or College
The University of Iowa
Room# BLDG
Iowa City IA 52242-____
If you prepare and submit a bulk mailing without first processing the list through an approved software, you will not be eligible for a presort or automated discount. The mailing charge will be the single-piece, first-class rate—44 cents or more, depending on the weight of the piece. To avoid this, you must have your address list cleansed by a USPS-approved process.
UI Mailing Services uses such a process. Address files are run through a program that cross references the addresses with a U.S. Postal Service database and updates them. Contact Kathy Battin for more information.
The best way to know if you’ve allowed enough clear space on the mailpiece is to send a pdf of your layout to Kathy Battin. She will review it and let you know before you design and print it whether it will be eligible for a discount.
The U.S. Postal Service is phasing in a change in the barcode for business reply mail. Termed intelligent mail barcode, it holds more information, occupies less space, and provides improved speed and accuracy of delivery than older barcodes. It will be required for all business reply mail beginning May 2011. After that, any mail with an old bar code may not be delivered.
Mailing Services is replacing old bar codes with the new one on reorders and is using it on all new orders. Departments should use mailpieces that have the old barcode well before May 2011.
All three local transit systems—Cambus, Coralville, and Iowa City Transit—are collaborating on a project that will soon provide this information on a moment’s notice. A real-time passenger information system should be in place by this fall.
The AVL/GPS/CAD* internet-accessed system, purchased from NextBus, will allow riders to use their computer, iPhone, or cell phone to see the location of buses and predictions of when the next bus(es) will arrive at their bus stop. Once on the bus, they can continue to use their devices as the buses will be Wi-Fi equipped. This type of information system has been implemented by transit systems around the country, but this will be the first such system employed in the state of Iowa. Not only will it provide very helpful, convenient, and safety-related information for transit users, it will also improve the ability of the transit systems to manage, evaluate, and improve their services.
Installation of the equipment should start in July, with about 80 buses to equip and a few hundred bus-stop signs to modify. It is anticipated that the bugs will be worked out and the system in full operation by the start of the fall semester.
The project has been spearheaded by a UI Information Technology Services unit which has contributed valuable expertise as well as to very favorable pricing from the vendor. University of Iowa students have been very anxious for this type of automation, and, with more than 6.5 million annual local transit rides, it is exciting that the University of Iowa, City of Coralville, and the City of Iowa City are able to collaborate and launch this mutual project.
Hey! There’s my bus.
*AVL/automated vehicle location; GPS/global positioning system; CAD/computer aided dispatching.
—Brian McClatchey
The new system, Automated Issuance Management System, combines the management of accounts, tickets, permits, payments, and reports into one management tool. Having all parking-related components in one system provides additional auditing control and helps increase the level of customer service. Because everything is contained in one system, the customer service representatives should be able to navigate through it to answer questions and handle transactions more efficiently.
AIMS also provides P&T the opportunity to increase the number of services it provides on line. Currently, students may purchase parking permits, bus passes, and bicycle registrations on line. Now, with AIMS on board, faculty, staff, departments, and the general public will gradually be able to do more business on line as more phases of the system are implemented. P&T also purchased computerized cash registers that print receipts for customers. Using printed receipts instead of a receipt book should increase accuracy as well as speed in handling transactions.
The AIMS implementation is going well, but we have found one drawback: it’s tough on Hawkeye fans to say AIMS and not think of Cyclones! —Michelle Ribble
Printing staff guide customers through the process from start to finish, saving them time and money. Added value includes easy ordering, high-quality product, timely delivery, and attention to detail. Staff also help customers comply with rules and regulations concerning the use of recycled paper, copyrights, University of Iowa identity, U.S. Postal Service mailing requirements, and equal opportunity statements.
Beginning July 1, any printing or copying charges on procurement cards will result in an “Unallowable Expense” error letter being sent to the cardholder. A justification for not utilizing UI Printing must be provided and the purchase will be tracked by the Purchasing Department. Subsequent failure to contact UI Printing Services for printing or copying jobs may result in revocation of the procurement card. For more information contact Director of Purchasing Debby Zumbach, 335-3815, deborahzumbach@uiowa.edu.
UI Operations Manual, Board of Regents Policy Manual
“It’s a stand-alone application we created that other departments will be welcome to use,” says applications developer Valerij Petrulovich. The payment options with the system are Master File Key or Preqs. Those who use the MFK option may split charges proportionally between multiple MFK numbers, but must send the request through the University’s workflow approval process. Preqs are accepted if they are preapproved. The user uploads the Preq through the payment gateway, re-enters the information, and submits the order.
There are two stages for access to the system. The first is determining eligibility. Most UI faculty and staff could be considered eligible. At this stage the user sees the default catalog, which currently contains only business cards. The second stage is to customize a catalog for a particular department. For example, if your department prints items regularly—brochures or patient letters, for example—templates for those items will be developed and placed in your catalog.
“We are pushing this live step by step, making sure things work,” says systems administrator Terrell Hunter. “We are on the cusp of opening this up to the entire University—including faculty, staff, and students.”
UV coating, available in a gloss or dull finish, is a clear liquid spread over a printed sheet of paper and then dried by exposure to ultraviolet light. It is often used for aesthetic purposes, to add depth and interest to a printed piece. Ask your customer service representative for more information if you’re interested in using it for a special project.
A: Send it via the web, not e-mail.
Use our website to send files that are to be used for printing orders. Sending them to an individual’s email address allows only that person access to it. If he or she is busy or out of the office, your order could be delayed. Also, remember to select the name of your customer service representative when you send files—and always follow up with a requisition and mock-up in Campus Mail. Go to www.uiowa.edu/printmail. In the Print section, follow the Send files/Printing Services link.
2010
July 10 & 24
August 14 & 28
September 18
October 9 & 16*
November 6* & 13
December 4* & 18
2011
January 8 & 22
February 12 & 26
March 12 & 26
April 9 & 23
May 14 & 21
June 11 & 25
*Regular date changed due to home football game.
Editor and web administrator: Jenean Arnold, phone 319-384-3723, 129 Mossman Building.
